Facilities Coordinator

Altria Client Services

Washington, District of Columbia

9/10/2018 5:50:58 AM

18608BR

Government Affairs

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We are currently seeking a highly qualified Facilities Coordinator to support the Washington, DC Office. This position reports to the Senior Manager, Government Affairs Programs. This position will support the efficient operation of the DC Office.

Specific accountabilities include:
• Maintaining and repairing office equipment and physical space. This includes coordinating with contractors to repair and maintain carpet, painting, woodwork, cleaning, greening service, etc. Coordinate office moves.
• Providing reception coverage including registering guests, greeting and directing guests, answering the switchboard and directing calls, issuing visitor badges, receiving and signing for deliveries, post signage, reserving conference rooms, and coordinating with staff on catering for meetings.
• Obtaining quotes and contracts for office services, setting up purchase orders as necessary, and paying facilities bills.
• Government Affairs Records Management lead Assigned Records Management Personnel. Responsible for knowing company policy related to records management and assisting DC employees with complying with their records management obligations.
• Responsible for ordering, receiving, inventorying, storing and delivering of office supplies, food products, and beverages. Ensures that an adequate supply is on hand.
• Operating and maintaining the copying equipment. Performing preventative maintenance and supplying all machines with paper, toner, developer, fuser lubricant, and initiating calls for maintenance and repairs. Handling large and complicated copying jobs with timely and reliable service.
• Assisting with DC Office events logistics including room set-up, name badges, flip charts, signage, etc.
• In coordination with Headquarters Security Services and building security, assisting in maintaining a secure work environment. This includes security badges and access assignments. Maintaining and updating emergency procedures.
• Coordinating interoffice deliveries and pickups. Ensuring incoming correspondence receives immediate attention. Ensuring that DC Office publications are ordered and distributed.
• Assisting with on-boarding and off-boarding of DC Office staff related to security badges, building fobs, keys, gym access, parking pass coordination, supplies, cleaning office space, hanging pictures, office set-up and break-down, and name plates.

Specific Skills

Qualifications include:
• An Associate’s Degree (or equivalent experience), plus a minimum of 6 years of relevant experience.
• Strong organizational skills.
• Ability to prioritize multiple tasks, work independently and make decisions.
• Excellent written and verbal communication skills.
• Advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel and Word).
• Ability to interact with all levels within and outside of the company.

Other:
• This position is active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing frequently. The employee must frequently lift or move items over 50 pounds.
• Based on business needs early mornings, late nights, and weekends are sometimes required.

Altria is a Fortune 200 company, proud to call Richmond, Virginia our home. Our companies which have been the undisputed market leaders in the U.S. tobacco industry for decades include some of the most enduring names in American business: Philip Morris USA, the maker of Marlboro cigarettes, and U.S. Smokeless Tobacco Company, the maker of Copenhagen and Skoal. We also own John Middleton, manufacturer of Black & Mild cigars, Nat Sherman, a super-premium cigarette and cigar business and Nu Mark, an innovation company which makes e-vapor products like Mark Ten. We complement our total tobacco platform with Ste. Michelle Wine Estates, a collection of distinctive wine estates and maker of Chateau Ste. Michelle, and our significant equity investment in Anheuser-Busch InBev – the world's largest brewer.

Altria Client Services’ role is to help Altria Group and its operating companies responsibly meet their business goals by providing the high quality services they require in a financially disciplined way. At Altria Client Services, we recognize that our people are the reason we achieve our business goals. We believe in developing the leadership potential of our employees by providing them with opportunities for training, development and advancement.

In addition to the opportunity to apply and develop your skills toward key business objectives, we offer an excellent compensation package including a competitive base salary, comprehensive health/vision/dental insurance, and participation in our incentive compensation and deferred profit sharing programs.

NOTE*

Each Altria company is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.



Washington, DC - District Of Columbia



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