Altria Group, Inc.
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Sacramento,
CA
The mission of Altria Group, Inc. is to own and develop financially disciplined businesses that are leaders in responsibly providing adult tobacco and wine consumers with superior branded products. Altria Group is the parent company of Philip Morris USA, the largest cigarette manufacturer in the United States, as well as U.S. Smokeless Tobacco Company and John Middleton – recently acquired companies that offer leading brands in the growing moist smokeless tobacco and machine-made cigar categories.
Altria Client Services’ role is to provide high quality services to the Altria family of companies. We are currently seeking a highly qualified District Assistant to join our Government Affairs department in Sacramento, CA.
The successful candidate will assists Regional Director and/or District Director with a wide variety of activities related to the Company’s legislative and regulatory agenda.
Specific accountabilities include:
• Maintaining accurate records of all lobbying and disclosure reports as required by internal Company policies.
• Generate transmittal letters (with language required by Law Dept.) for gift expenditure activity where applicable.
• Generating internal monthly certifications reports on all company and registered lobbyist filings.
• Initiating political contribution requests using appropriate internal databases.
• Reconciling bank statements to internal files on State PAC’s where appropriate.
• Generating transmittal letters (with language required by Law Dept.) for all political contributions.
• Maintaining Contractor Budget sheet.
• Generating external consultant contracts using appropriate internal databases and processes.
• Reviewing and processing contractor expense invoices on occasion (rare cases only.
• Assisting the Director in the coordination and the development of weekly, monthly, and quarterly reports on government affairs and legislative activities utilizing StateNet.
• Developing charts and graphs showing trends to objectives as needed.
• Coordinating the dissemination of legislative research with management and Legal.
• Organizing, cataloging, and monitoring legislative information (i.e., proposals, bill status, etc.) by state.
• Developing and maintaining up to date internal working budgets that reflect all state expenditure activity.
• Reconciling working budgets to GIFTS and SAP.
• Initiating contribution requests using appropriate internal databases and processes
• Gathering required back-up documentation from external organizations.
• Generating transmittal letters (with language required by Law Dept.) for all third party and charitable contributions.
• Ensuring proper Records Retention and SGA filing system procedures are followed.
• Processing office expense invoices for payment with A/P
• Coordinating equipment issues/troubleshooting with ITSC.
• Orders office supplies.
• Performing general clerical duties as needed.
• Makes follow-up calls as necessary in Director’s absence.
• Assisting in development and preparation of presentations to internal/external clients and Senior Management.
• Preparing TEA expense reports and reconciles with Corporate American Express statements.
• Managing the Directors calendar.
• Traveling and attending meetings as required. Approximately two east coast trips per year.
• Participating in Corporate and Government Affairs programs and training courses.
Specific Skills Qualifications include:
• Office management and organization.
• Financial accounting knowledge
• Understanding of government and legislative process helpful.
• Strong multi-tasking skills and ability to prioritize workload in order to meet deadlines.
• Excellent communication skills.
• Exercises professional judgment when interacting with internal/external stakeholders.
• Demonstrates flexibility.
• Attention to detail
• The ability to maintain, and be mindful, of confidential information and materials.
• Office environment that requires extensive sitting and use of computer equipment.
• Requires broad knowledge and operation of computer software and hardware, i.e. Microsoft Office programs and internal systems.
At Altria Client Service, we recognize that our people are the reason we achieve our business goals. We believe in developing the leadership potential of our employees by providing them with opportunities for training, development and advancement
In addition to the opportunity to apply and develop your administrative skills toward key business objectives, we offer an excellent compensation package including a competitive base salary, comprehensive health/vision/dental insurance and participation in our deferred profit sharing programs.
NOTE* Altria Client Services Inc. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex, national origin, or other legally protected characteristic.
Sub-Function Government Affairs
City Sacramento
State California
Sacramento, California
Sacramento, CA
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